Privacy Policy

In the event of any inconsistencies between this English version and Japanese version, the Japanese version shall prevail.

The 98th May Festival Standing Committee (hereinafter referred to as “the Committee”) acknowledges the importance of protecting personal information of users of the services provided by the Committee (hereinafter referred to as “users”). In addition, when the Committee handles personal information, it shall comply with this Privacy Policy (hereinafter referred to as “this policy”).

1. Definition

In this policy, “personal information” refers to “個人情報” (personal information) as defined in the Act on the Protection of Personal Information of the Japanese law (Act No. 57 of 2003, hereinafter referred to as the “Personal Information Protection Law”).

2. Compliance with Laws and Rules Established by the Committee

The Committee shall comply with the Personal Information Protection Law and other relevant laws and regulations when handling personal information in the course of its work. The Committee shall also comply with the “Web System Terms of Use”, as well as “Website Policy” and equivalent rules and guidelines it establishes under this policy.

3. Purpose of Use of Personal Information

The Committee will handle personal information within the scope of the following purposes.

Identity verification including enrollment check
Confirmation and management of registered, requested or ordered contents
Sending messages from the Committee
Development or improvement of the Committee’s services
Improvement of other services related to May Festival or the Committee

4. Retention Period of Personal Information

The Committee shall retain personal information only for a period necessary to achieve the purposes, and promptly delete or anonymize the information when the period is over.

5. Provision of Personal Information Within the Committee

The Committee may provide the subsequent terms of the May Festival Standing Committee with collected personal information. In such cases, the provided information will be limited to the extent that is necessary for the operation of the subsequent terms. Also, the Committee shall take appropriate measures in accordance with the policy, such as requiring the next term of the May Festival Standing Committee that personal information is adequately protected by the term.

6. Provision of Personal Information to Third Parties

The Committee may provide third parties with personal information within the limits of the purposes of handling it mentioned above, after obtaining consent of the user. We may also provide personal information to third parties to the extent permitted by law, without the user’s consent. When the Committee provides personal information, the Committee shall take appropriate actions such as requiring that the personal information is adequately protected in accordance with this policy.

7. Security Control Measures of Personal Information

To properly handle personal information, the Committee shall strive to protect personal information by taking necessary measures, including improving the management system of personal information, educating Committee members, preventing unauthorized access to personal information, and preventing loss, destruction, falsification and leakage of personal information.

8. Procedure for Requesting Disclosure of Personal Information

When a user requests disclosure of their own personal information by email or other means, the Committee will respond to the request without delay. However, if disclosure would result in any of the following cases, the Committee may decide not to disclose all or part of the information, and if it decides not to disclose the information, it will notify the user to that effect without delay.

When the Committee cannot verify the user
When there is a risk of harming the life, body, property or other rights and interests of the user or third parties
When there is a risk of significant impediment to the proper operation of the Committee
When there is a risk of violating laws

9. Procedure for Requesting Correction or Deletion of Personal Information

When a user requests correction, addition, deletion, suspension of usage or suspension of provision to third parties (hereinafter referred to as “corrections”) of their own personal information via email or other means, the Committee will perform necessary investigations without delay. Based on the results of the investigation, the Committee will make corrections of personal information and notify the user to that effect. However, even in this case, the Committee might not make corrections in the contents of personal information based on the provisions of laws, regulations or the like. If the Committee decides not to make corrections of personal information, the Committee shall notify the user to that effect without delay.

10. Cookies

Some pages of the website and the Web System provided by the Committee use a technology called Cookies. You can disable the function of Cookies by customizing your web browser settings. However, if you do so, some web services may not work properly.

This paragraph is applied only for the handling of personal information covered by the REGULATION OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC〔General Data Protection Regulation〕(hereinafter referred to as “GDPR”).

11-1 Information Collected

The personal data that the Committee collects from users covered by the GDPR is limited to access logs (IP addresses, Cookies, etc.) collected from websites and other sources.

11-2 Right to Data Portability

One has the right to request that one’s personal data be transferred to persons or third parties they designated.

11-3 Retention Period of Personal Information

Notwithstanding the provisions of paragraphs 4 and 5, personal data collected by the Committee from users covered by the GDPR shall be stored for a maximum period of three years.

12. Continual Improvement of the Privacy Policy

The Committee shall strive to continually review and update this policy to strengthen the protection of personal information and comply with changes in laws and other norms. The Committee shall announce the amendment hereof on the official website or other means.

13. Inquiries about the Handling of Personal Information

Please contact the following offices for procedures and inquiries regarding the Committee's handling of personal information.

Email: contact[at]gogatsusai.jp （Please change [at] to @.）

Main Office at Hongo

Room 6, 3F, Second Refectory (Dai-ni Shokudo), 7-3-1, Hongo, Bunkyo-ku, Tokyo, 113-8654

Tel: 03-5684-4594
Fax: 050-3413-4505

Komaba Branch

Room 103, 1F, Campus Plaza Bldg. A, 3-8-1, Komaba, Meguro-ku, Tokyo, 153-8902

Tel: 03-5454-4349
Fax: 03-3466-1865

14. Governing Law and Court of Jurisdiction

Unless otherwise specified, this policy shall be governed by and construed in accordance with the laws of Japan. Unless otherwise specified, either the Tokyo District Court or the Tokyo Summary Court shall have exclusive jurisdiction in the first instance over all disputes related to this policy, depending on the amount of the suit.